| JOB DESCRIPTIONThe Adventist Development and Relief Agency (ADRA) India, is an independent humanitarian and development agency, engaging in sustainable development and disaster response programs for economically deprived and socially marginalized people in India. ADRA India is a part of the ADRA global network (www.adra.org), of humanitarian and development organization. ADRA’s nine global impact areas include Livelihood, agriculture, Child welfare, Water, Sanitation & Hygiene, Community Health, Disaster Response, Economic Growth, Hunger & Nutrition, Social Justice, and Gender Equity. ADRA India has developed its expertise within this framework under the thematic areas of humanitarian response and protection, empowered communities, health and nutrition, and their various subsectors and country-specific approaches.Position: Finance & Admin AssistantReports to: Project ManagerLocation: Baksa, AssamAvailability: ImmediatelyMajor Job Responsibilities:Policies and ProceduresEnsure compliance with donor’s financial policies, procedures, and deadlines.Ensure all the policies comply to the Government of India rules and regulations.TreasuryPetty cash management.Project vendor & staff advances disbursements.Ensure project monthly fund requests.Bills and vouchersEnsure all field staff bills are verified and are according to policies.Bills and vouchers are summarized.Collection and verification of bills from all the vendors.Monthly project bills summary for all the districts and partners.Ensure that all disbursements are properly documented and make sure that all the bills are paid on time.Prepare sun plus upload sheet into appropriate budget heads.Timely submission of monthly bills.Monthly partners financial monitoringMaintenance of Separate details of accounts for partners and districts.Verification of Vehicle /Taxi log.Finance Management:Support project Manager in preparing project cash flow.Review and settle all the project payables and receivables.Support country office finance team on preparing project reconciliations.Prepare separate financial report for project partner.Support country office finance team in preparing for project audits.Review of Project ledgers on a monthly basis.Procurement:Verification and analysis of quotes and QCS.Verification of Purchase order and procurement agreement.Review project procurement matrix.Adopt and follow procurement controls.Verification of stock register for all the districts.Ensure receiving being obtained for all the project materials distribution.Ensure that proper procurement and logistics systems are followed.H R support:Ensure to organize and collect all the staff time sheets.Verification of time sheets.Maintain HR folders for all the staff in project office.Asset Management:Ensure to maintain list of project assets.Ensure unique code being maintained for each asset for identification.Perform other duties as assigned by the supervisor and country office.Collaborates with: Project Manager, Programs Manager, Country Office Finance Department and Country Office HR Department.TRAVELSome time travel is required to project areas.Safeguarding Commitment:At ADRA, we are committed to Safeguarding and Protection of the communities, staff, and other people we work with. We will do everything possible to ensure that only those who can promote a working environment free from abuse or harm to anyone that works with or comes into contact with ADRA are recruited. This post is subjected to a range of vetting checks, including a criminal records disclosure. Background and Reference checks will be conducted, and ethics are part of the regular performance appraisals. Qualification & Skills Required:B.Com or M.Com and allied subjects, or master’s in business administration.Preferably 3-5 years’ relevant experience.Fluency in the English and local language, with demonstrated written skills.Strong organizational skillsExcellent writing skills and an ability to communicate clearly and respectfully, superior time management and organizational skills.Should be a team player and worked in a competitive and professional environmentWilling and able to travel throughout the project areas.Honesty in all undertakings with behaviour congruent with ADRA principles and moral standards.How to apply?Please apply electronically, quoting the job title on the subject line, and attaching a covering letter (include your last salary drawn) and your CV (with at least two contactable references) to Email Address: – careers@adraindia.org by 17th May’24. Only short-listed applicants will be contacted. Incomplete applications will not be considered for review.ADRA India is a tobacco and alcohol-free organization.A competitive package is available for the right candidate. Women candidates are encouraged to apply. |
Apply by: 17 May 2024